At WildFrog Systems, we know Microsoft 365 is an essential tool for many businesses, offering everything from email management to team collaboration. But are you really getting the most out of your M365 subscription? Optimizing its features can help you work smarter, not harder.

1. Optimize Your Email with Outlook

• Focused Inbox: Separate important emails from the clutter. In Outlook, go to the View tab and select "Show Focused Inbox" to prioritize key messages.

• Custom Email Signatures: Make every email professional by adding your brand's details—your name, title, and contact info.

• Organize with Rules: Save time by setting up rules that automatically move emails to folders or mark them as read.

2. Boost Collaboration with Microsoft Teams

• Set Up Channels: Organize conversations by project or team, so discussions stay focused and easy to find.

• Manage Notifications: Tame notification overload by customizing what you receive alerts for.

• Use Tabs for Quick Access: Add tabs in Teams for easy access to important files and apps—no more digging through email for lost documents!

3. Secure Your Data

• Enable Multi-Factor Authentication (MFA): Protect your account from unauthorized access with MFA.

• Data Loss Prevention (DLP) Policies: Safeguard sensitive information by setting up DLP policies to prevent leaks.

• Mobile Security: Ensure mobile devices accessing M365 are secure by upgrading to Microsoft 365 Business Premium, which includes powerful tools like Intune.

4. Organize Your Files in SharePoint

• Document Libraries: Create libraries for easy file management, categorized by department or project.

• Permissions: Control who can access sensitive documents by setting up appropriate user permissions.

• Site Templates: Use SharePoint site templates to create mini-websites for sharing information internally or externally.

5. Maximize Productivity with OneDrive

• Sync for Offline Access: Sync files to your device so you can work without an internet connection.

• Version History: Recover previous versions of documents with OneDrive’s version history, essential for undoing accidental changes.

• Secure File Sharing: Share files with customized permissions and expiration dates, so only intended recipients can access them.

6. Explore Advanced Features

• Power Automate: Save time by automating repetitive tasks with workflows.

• Power BI: Create reports and dashboards for deeper insights into your data.

• Copilot for Microsoft 365: Leverage AI to boost productivity, from generating meeting summaries to automating presentations.

Reach Out for Expert M365 Optimization

Optimizing Microsoft 365 can transform your business. If you want to fully leverage its power, our team at WildFrog Systems is here to help. Let’s discuss how we can enhance your productivity and security with tailored M365 solutions.